Morsa publishes this guide. Morsa is software with an AI agent that works in your ERP, email and Teams; it orders and chases the parts a work order needs, and a person approves each order. Prices read 8 November 2026.
Quick answer
Every PM (preventive maintenance) job carries a checklist: Premium, $65 a user a month billed annually, $780 a seat a year. Essential allows a checklist on 3 work orders a month, Basic on 2 [1].
Schedules without checklists: Essential, $20 a user a month, $240 a seat a year.
Your 15 seats (14 technicians and a manager): $11,700 a year on Premium, $3,600 on Essential.
Monthly billing costs 25% more on Essential and 15% more on Premium.
Cheaper alternatives: UpKeep Premium tracks parts at $55 a user a month, but has no purchase orders. eWorkOrders Advanced is $480 a month flat for any number of users: $5,760 a year, less than half of MaintainX Premium for 15 seats, but signatures and inventory control sit on its quoted Enterprise plan [3][7].
MaintainX plans and what each one caps
MaintainX counts “someone who uses the MaintainX app and has a unique login” as a user. Requester accounts, for operators who report a problem and check its status, are free on every plan [1].
Plan | Price per user a month | What a plant gets, and where it stops |
|---|---|---|
Basic | $0 | Unlimited work orders and requesters. Checklists on 2 work orders a month, 2 repeating work orders, 1 month of analytics |
Essential | $20 billed annually, $25 monthly | Unlimited repeating work orders. Checklists on 3 work orders a month, 3 months of analytics. No parts, purchase orders, offline mode or downtime tracking |
Premium | $65 billed annually, $75 monthly | Unlimited checklists and analytics history, parts inventory with low-stock alerts, purchase orders, PMs triggered by meter readings, offline mode, downtime and cost tracking, asset hierarchies |
Enterprise | Quote | Adds several sites in one account, work order approvals, PO approvals, cycle counts, root cause analysis and custom ERP integrations |
Plan contents are from MaintainX’s comparison table [1]. Two cost notes from the same page: sales tax is added by billing address, and implementation averages three weeks per site, with a dedicated specialist on Premium and Enterprise and no published fee [1].
What a food plant needs, by MaintainX plan
Need | Plan it takes |
|---|---|
Sanitation, pre-op and PM checklists on every job | Premium; Essential stops at 3 work orders a month with a checklist [1] |
A technician’s signature on a checklist | Every plan (“Procedures with Signature Capture”), but only on work orders that carry a checklist [1] |
Records for an FDA or USDA audit | MaintainX’s food page promises “full traceability of what was cleaned, when, and by whom” [11]. Its plan table has no audit trail row; exports are PDF on Basic and Essential, PDF and CSV from Premium [1] |
A supervisor signs off before a job closes | Enterprise (work order approvals) [1] |
Offline in coolers and freezers with no signal | Premium [1] |
Several technicians on one shared tablet | Enterprise (“Workstation Mode: let multiple users log in from the same device”). On other plans each technician needs a login of their own [1] |
So a plant that runs sanitation from checklists starts at Premium. If your auditor wants supervisor sign-off inside the system, or the crew shares tablets, price Enterprise.
What MaintainX costs 14 technicians and a manager
Our example: 15 paid seats. Operators send requests as free requesters. List prices, before tax.
Plan | 15 seats a year, billed annually | 15 seats a year, billed monthly |
|---|---|---|
Essential | 15 × $20 × 12 = $3,600 | 15 × $25 × 12 = $4,500 |
Premium | 15 × $65 × 12 = $11,700 | 15 × $75 × 12 = $13,500 |
Enterprise | Quote | Quote |
Over three years, Premium billed annually is $35,100. Each extra login, such as a storeroom clerk or a planner who closes work orders, adds $780 a year. Count those people before you ask for a quote.
MaintainX alternatives and what they cost
Each price is from the vendor’s own page. The last column is the plan where spare parts are tracked, for 15 seats a year at list price.
CMMS | Published price | Parts tier, 15 seats a year |
|---|---|---|
UpKeep | Essential $24, Premium $55 a user a month; Professional and Enterprise by quote [3] | Premium, $9,900. Purchase orders need Enterprise, by quote |
Limble | No price on its pricing page; its own cost guide (March 2026) lists Standard $28 and Premium+ $69 a user a month [4][5] | Premium+, $12,420, with purchase orders |
Fiix (Rockwell Automation) | Free; Basic $45, Professional $75 a user a month; month-to-month or annual [2] | Parts on every plan; purchasing at Professional, $13,500 |
eWorkOrders | Starter $380, Advanced $480 a month flat, unlimited users; Enterprise $45 to $120 a user, 5-user minimum [7] | Advanced, $5,760 at any headcount. User roles, inventory control, signature capture and the API need Enterprise |
UpKeep shows its prices as “/user/mo” with no billing period, so they may not compare like for like with MaintainX’s annual figures; ask [3]. Coast publishes $25 and $65 a user a month billed yearly but does not say which plan tracks parts [6]. eMaint and Tractian quote only [8][9].
For the four most shortlisted tools feature by feature, see MaintainX vs Limble vs Fiix vs UpKeep. For 3-year totals across nine vendors, see CMMS pricing.
When a PM is waiting on parts
When Monday’s compressor PM needs bearings that MaintainX shows out of stock, Morsa drafts the PO in your ERP (Business Central, JobBOSS2, NetSuite or another) to the usual supplier at the last price paid.
The maintenance manager approves it in Teams, and it goes from the buyer’s mailbox.
Morsa reads the supplier’s confirmation and writes the delivery date onto the PO and the work order. A date after Monday goes to the planner with a proposed new PM date.
Which one to pick
Your plant | Pick |
|---|---|
PMs run from checklists, spares in the CMMS | MaintainX Premium; get Limble Premium+ and Fiix Professional quotes for the same seats |
Calendar PMs only, tight budget | MaintainX Essential |
Lowest price that tracks parts, purchase orders stay in the ERP | UpKeep Premium |
Many people log in, few need signatures | eWorkOrders Advanced |
This week: list every PM you run on paper and mark which carry a checklist, then list every person who would log in and who only requests work. Price that count on Essential and Premium. Our work order template shows the fields to set up before you move the first PMs off paper.
Sources
MaintainX, Pricing and plan comparison: https://www.getmaintainx.com/pricing (read 8 November 2026)
Fiix by Rockwell Automation, Pricing: https://fiixsoftware.com/pricing/ (read 8 November 2026)
UpKeep, Pricing and plans: https://upkeep.com/pricing/ (read 8 November 2026)
Limble, Pricing plans: https://limble.com/pricing/ (read 8 November 2026)
Limble, CMMS software cost: updated pricing guide for 2026 evaluation (March 9, 2026): https://limble.com/learn/cost/ (read 8 November 2026)
Coast, Pricing: https://coastapp.com/pricing/ (read 8 November 2026)
eWorkOrders, CMMS pricing: https://eworkorders.com/pricing/ (read 8 November 2026)
eMaint, CMMS pricing and plans: https://www.emaint.com/pricing/ (read 8 November 2026)
Tractian, Pricing: https://tractian.com/en/pricing (read 8 November 2026)
Autodesk, Form 8-K (Item 8.01), completion of the MaintainX acquisition (3 August 2026): https://www.sec.gov/Archives/edgar/data/0000769397/000121390026084276/ea0300009-8k_autodesk.htm (read 8 November 2026)
MaintainX, Food and beverage manufacturing: https://www.getmaintainx.com/industries/manufacturing/food-and-beverage (read 8 November 2026)
