MaintainX pricing and CMMS software pricing compared: UpKeep, Fiix, Limble and more

MaintainX costs $0, $20 or $65 per user a month billed annually ($25 or $75 billed monthly), with Enterprise by quote. UpKeep lists $24 and $55, Fiix $45 and $75, Limble’s own cost page $28 and $69, and Coast $25 and $65, while eMaint and FTMaintenance quote and eWorkOrders charges a flat $380 or $480 a month for unlimited users. On the tier that adds parts and purchase orders (MaintainX Premium, Limble Premium+, Fiix Professional), 10 technicians cost $7,800 to $9,000 a year at list price. Whichever CMMS you choose, someone still has to turn an alarm and an operator’s note into a work order. Morsa, which publishes this guide, is built to do that part, on top of the CMMS.

Morsa publishes this guide. Morsa is not a CMMS and sells none. Every price below was read on the vendor’s own pricing page on 25 October 2026, except where we say a vendor publishes none and name the page we used instead. Three-year totals are our estimates at list price, with the arithmetic shown.

Quick answer

• A plant moving off paper or spreadsheets, on a tight budget: MaintainX Essential at $20 a user a month billed annually, or its free Basic plan to start.

• A plant that needs parts inventory, purchase orders and meter-based PMs: MaintainX Premium ($65), Limble Premium+ ($69 on Limble’s cost page) or Fiix Professional ($75). MaintainX and Limble add an open API at that tier; Fiix keeps API integrations for Enterprise, at extra cost.

• The lowest published per-user price for a full plan: UpKeep Premium at $55, though UpKeep keeps PO management and its API for Enterprise.

• Many occasional users, such as operators logging their own work: eWorkOrders, $380 or $480 a month flat with unlimited users.

• Regulated or multi-site plants that want a vendor with a reliability ecosystem: eMaint (Fluke) or Fiix (Rockwell Automation) Enterprise, both by quote.

• An on-premises licence you own: FTMaintenance’s perpetual licence, by quote.

The CMMS holds the work orders and the PM schedule. Some tiers record downtime automatically or take sensor data, so you see that a machine stopped and for how long; the reason, the follow-up, the tool room request and the call to the machine builder still need a person. The section on downtime triage below shows what Morsa adds on top of whichever CMMS you pick.

CMMS pricing at a glance

Prices read on 25 October 2026. “Billed annually” means the monthly rate when you pay for a year up front.

How CMMS software pricing works

Per user, per month. Most cloud CMMS charge for each person who logs in and works orders. The price gap between tiers is large: at MaintainX the step from Essential to Premium is $20 to $65, more than three times as much per user. Requesters, the operators and supervisors who only submit work requests and check their status, are free at MaintainX and UpKeep, and Limble includes unlimited work requesters [1][2][4].

Flat rate, unlimited users. eWorkOrders charges $380 or $480 a month however many people log in, which suits a plant where operators close their own simple work orders. Its Enterprise plan switches to $45 to $120 a user with a 5-user minimum [8].

Quote only, with minimums. eMaint publishes no price, sets 3-user and 5-user minimums, and bills Professional and Enterprise as a prepaid annual commitment [6]. FTMaintenance quotes every plan, including a perpetual licence you own [9].

Per asset. Some CMMS vendors price by the number of assets tracked. None of the eight vendor pages read for this guide does; ask about it in a quote if you have many assets and few users.

Extras on top of the seat price. Fiix marks its Integration Hub (its tool for connecting Fiix to ERP and other business systems), custom API integrations and single sign-on as carrying additional costs, and its operator Lite License and Fiix MAX AI assistant are priced on request [3]. UpKeep plans include monthly credits for Nova, its built-in AI, from 250 credits ($25 of value) on Essential to 1,000 ($100) on Enterprise; UpKeep’s page does not say what one credit buys [2]. Sensors, implementation services and tax are extra everywhere.

MaintainX pricing

MaintainX has four plans [1]:

• Basic, $0. Free for good. Unlimited work orders and procedures, unlimited requester users, real-time messaging, but only 2 work orders a month with attached procedures, 2 active repeating work orders and 1 month of advanced analytics.

• Essential, $20 a user a month billed annually, $25 monthly. Unlimited work orders with images, unlimited repeating work orders, 3 work orders a month with attached procedures, 3 months of advanced analytics.

• Premium, $65 a user a month billed annually, $75 monthly. Unlimited work orders with procedures, meter-based maintenance, parts inventory management, purchase order management, time and cost tracking, open REST API access, external work orders for vendors and contractors, and a dedicated account manager.

• Enterprise, custom pricing. Adds asset health insights, resource planning, escalation protocols, custom permissions, IoT sensor integrations, SSO, multi-site management and global parts.

MaintainX defines a user as someone who uses the app with a unique login; requester accounts are free [1].

What a plant needs: Premium. Parts inventory, purchasing, meter-based PMs and the API all sit there, and IoT sensors and SSO need Enterprise.

UpKeep pricing

UpKeep lists four maintenance plans [2]:

• Essential, $24 a user a month. Unlimited work orders and locations, Nova AI, 250 Nova credits a month.

• Premium, $55 a user a month. PM scheduling, custom checklists, parts and inventory management with costing, time and labor tracking, 30 days of analytics history, 500 credits.

• Professional, by quote. Mobile offline mode, an external request portal, full analytics history, asset lifecycle tracking, signature capture, 750 credits.

• Enterprise, by quote. Multi-site support, workflow automation, reliability and downtime tracking, PO management, API and custom integrations, SSO and custom roles, 1,000 credits.

The page does not say whether the $24 and $55 are billed monthly or annually. Requester users, who only submit requests and view their status, do not need a paid seat [2].

What a plant needs: PM scheduling starts at Premium, but PO management, downtime tracking and the API are in Enterprise, so a plant that wants those gets a quote.

Fiix pricing

Fiix, owned by Rockwell Automation, lists [3]:

• Free, $0. Limited users, 25 active PMs, unlimited service requests and work orders, downtime tracking, asset management, inventory and the mobile app.

• Basic, $45 a user a month. Unlimited PMs, reports, resource-based scheduling, certification tracking and support.

• Professional, $75 a user a month. Multi-site management, Fiix Foresight, purchasing and RFQs, nested PMs, multi-asset work orders, cycle counts and custom analytics.

• Enterprise, custom. Failure codes, custom workflows, e-signatures, audit trail, and, at additional cost, the Integration Hub, custom API integrations and SSO.

Fiix offers month-to-month or annual subscriptions and lists one per-user rate for each [3].

What a plant needs: Professional for purchasing; Enterprise if the CMMS must talk to the ERP or the PLCs, and that integration is priced on top.

Limble CMMS pricing

Limble’s pricing page shows no dollar figures; every plan has a “Calculate my price” button [4]. Its own CMMS cost guide, dated March 9, 2026, lists Standard at $28 a user a month and Premium+ at $69, with Enterprise by quote, without saying whether those are monthly or annual rates [5].

• Standard. Mobile app, unlimited assets, custom fields, work orders, PMs and work requesters, custom dashboards and automatic downtime reporting.

• Premium+. Offline mode, unlimited spare parts, vendor and purchase order management, meter and threshold scheduling, open REST API access and a customer success manager.

• Enterprise. Multi-location tools, custom roles and approval workflows, cycle counts, 21 CFR compliance, and SSO and ERP, IoT and business system integrations, marked with an asterisk on the page [4].

What a plant needs: Premium+. Confirm the rate with Limble’s calculator, since the $28 and $69 come from its guide, not its pricing page.

eMaint, Coast, eWorkOrders and FTMaintenance

eMaint (Fluke Reliability) publishes no prices. Professional, for teams across several crews and shifts, has a 3-user minimum and covers work orders, PMs, meter readings, downtime and asset performance, and parts. Enterprise, with a 5-user minimum, adds multi-site and global inventory, SSO, ERP, BI and SCADA integrations, unlimited request-only portal licences and eMaint’s AI suite. Both are billed as a prepaid annual commitment [6]. For a rough number, Limble’s March 2026 cost guide, written by a competitor, put eMaint Professional at $85 a user a month [5]; confirm it with eMaint.

Coast prices its maintenance plans per user: Free with unlimited work orders and 7 days of history; Starter at $25 a user a month billed yearly or $28 monthly, with unlimited history, repeating work orders and time and cost tracking; Pro at $65 yearly or $72 monthly, adding reporting, external request forms, automated downtime tracking, and implementation, setup and training; Enterprise by quote with multi-site tools, SSO and integrations [7].

eWorkOrders charges a flat monthly fee with unlimited users: Starter at $380 a month (work orders, assets, PMs, materials, an AI assistant and reporting, used from a PC) and Advanced at $480 a month (adding phone and tablet access and QR and barcode scanning). Enterprise is $45 to $120 a user with a 5-user minimum and adds integrations, multi-site tools, inventory control and an API [8].

FTMaintenance offers Lite and Lite+ on annual subscriptions, Full Scale on a monthly subscription and a one-time perpetual licence, all by quote [9].

Larger plants also look at enterprise asset management suites such as IBM Maximo; they sit outside this guide’s price comparison.

Which tier does a manufacturing plant need?

A plant usually needs four things beyond basic work orders: spare parts tracked against work orders, purchase orders for those parts, PMs triggered by run hours or counts, and an API so the CMMS can share data with the ERP and the machines. Here is the lowest published tier that has all four:

What a CMMS costs a 10-tech and a 30-tech plant over three years

An estimate at list price, for paid seats only: 10 seats for a plant with 10 technicians and planners who work orders in the CMMS, and 30 seats for a larger plant. Operators submit requests as free requesters. It assumes annual billing where a vendor offers it, no price increase, and leaves out implementation, sensors, integrations and tax.

The arithmetic: price per user a month x seats x 12 months x 3 years. MaintainX Premium for 10 seats is $65 x 10 x 12 = $7,800 a year, or $23,400 over three years; for 30 seats it is $23,400 a year, or $70,200. eWorkOrders is $480 x 12 = $5,760 a year, $17,280 over three years, at any headcount. On monthly billing, MaintainX Premium for 10 seats is $75 x 10 x 12 x 3 = $27,000.

Two things move these numbers more than the list price. First, the tier: a plant that needs purchase orders and an API pays the Premium-level rate, not the entry rate. Second, the seat count: if operators must log in to close work orders rather than only request them, a 30-seat plant can become a 60-seat plant, which is where flat pricing like eWorkOrders’ starts to pay.

Where the manual work stays: the work order from an alarm

Buying a CMMS gets the work orders out of the spreadsheet. It does not change how a work order starts. On a normal night in a plant with a CMMS:

1. At 2:10 AM, Press 3 stops. The PLC shows an alarm code; nobody outside the cell sees it.

2. The operator clears it, restarts, and writes “die sensor fault, reset twice” in the shift chat or on the board.

3. If someone remembers, they open a work order in the CMMS. If not, the morning shift hears about it at the stand-up.

4. The maintenance planner reads the chat, works out which alarm went with which note, and opens the work order by hand. The tool room hears about the worn sensor bracket by phone.

5. It is the third stop this week. Nobody has told the machine builder, because nobody has put the three stops side by side.

6. The plant manager’s morning report says Press 3 lost 40 minutes, with no reason, because the reason is in a chat thread.

The CMMS stores every one of these work orders well. Where a tier tracks downtime automatically, it can also record that Press 3 stopped and for how long. What it does not do is read the alarm and the operator’s note together, give the stop its reason and decide who needs to know.

Where Morsa fits: downtime triage and follow-up on top of your CMMS

Morsa is not a CMMS and does not replace one. It is an AI agent for manufacturers and distributors (the company calls it an AI COO for operations) that works inside the ERP, email, chat and phone a team already uses. It connects to the machines through their PLCs and sensors and reads their alarm codes; it reads the shift chat, whether Teams, WhatsApp or Slack; and it writes the work order into the CMMS you choose. On the same night as the six steps above:

1. The stop comes with its reason. Morsa takes the alarm code from Press 3 and the operator’s note from the shift chat and turns them into the downtime reason: die sensor fault, 40 minutes.

2. The work order goes to maintenance. It opens the work order in the CMMS for the night shift, with the alarm and the note attached.

3. The tool room gets its request. A request for a new sensor bracket goes to the tool room in the channel it uses.

4. A repeat failure goes to the machine builder. Because it is the third stop this week, Morsa drafts an email to the builder’s service team with the alarm log attached. It goes from maintenance’s mailbox once maintenance approves it, and the builder’s promised reply is tracked until it comes.

5. The morning brief has the answer. At 6 AM, the plant manager’s brief shows plan against actual, with Press 3’s 40 minutes and its reason.

What stays with people: whether the press runs until the end of the shift, who does the repair and when, whether to pay for the builder’s visit, and every change to the PM schedule. Morsa does the noticing, the matching and the follow-up; maintenance keeps the decisions.

At J4S, a 120-person glass plant, Morsa went live in two days, and on-time completion of operational commitments rose from about 30% to about 75% across about 900 commitments in four weeks (J4S customer story) [10]. At JRG Automotive, Morsa caught 5 of 8 production-stopping shortages early, saving $2 million.

Morsa starts with a pilot on one live problem, such as last month’s downtime on one line. The pilot is free when no implementation work is needed. Otherwise there is a minimal implementation cost, refunded if the pilot shows no value. After that, the fee is a share of the value created, agreed after the pilot. There are no per-seat licences (how pricing works).

To see it on your own downtime, book a demo.

How to compare CMMS quotes

1. Count seats the vendor’s way. List who closes work orders, who only requests, and who only reads reports. Requesters are free at MaintainX and UpKeep; check what view-only access costs.

2. Price the tier you will end up on. If you need parts, purchase orders, meter-based PMs or an API in year two, price that tier now.

3. Ask what integrations cost. ERP, sensor and SSO connections are add-ons or Enterprise features at several vendors.

4. Ask about annual prepay and renewal increases. eMaint bills annually in advance; MaintainX and Coast charge more on monthly billing.

5. Run a two-week trial on one line. Put real PMs and a week of real breakdowns into it. Then measure how long it takes for a stop to become a work order with a reason. Our machine downtime log, downtime cost calculator and MTBF and MTTR calculator give you the before numbers.

Verdict: which CMMS, and what to put on top of it

Pick the CMMS by the tier your plant will need and how many people must log in:

If your gap is stops that reach the CMMS late or without a reason, add Morsa on top of whichever CMMS you pick. To try it on one line, book a demo.

For condition monitoring and sensor platforms that predict failures before they happen, see our predictive maintenance software guide; for the machine-data platforms that read controllers, see machine monitoring software.

Sources

1. MaintainX, Pricing: https://www.getmaintainx.com/pricing (read 25 October 2026)

2. UpKeep, Pricing and plans: https://upkeep.com/pricing/ (read 25 October 2026)

3. Fiix by Rockwell Automation, Pricing: https://fiixsoftware.com/pricing/ (read 25 October 2026)

4. Limble, Pricing plans: https://limble.com/pricing/ (read 25 October 2026)

5. Limble, CMMS software cost: updated pricing guide for 2026 evaluation (March 9, 2026): https://limble.com/learn/cost/ (read 25 October 2026)

6. eMaint, CMMS pricing and plans: https://www.emaint.com/pricing/ (read 25 October 2026)

7. Coast, Pricing: https://coastapp.com/pricing/ (read 25 October 2026)

8. eWorkOrders, CMMS pricing: https://eworkorders.com/pricing/ (read 25 October 2026)

9. FTMaintenance, Pricing: https://ftmaintenance.com/pricing/ (read 25 October 2026)

10. Morsa, J4S customer story: https://morsa.ai/customers/j4s (read 25 October 2026)