Morsa publishes this guide. Morsa is not rebate software; its AI agent works in your ERP and email and chases suppliers until claim credits land, and a person approves each claim.
Quick answer
SPA-heavy electrical or HVAC distributor: Band or Celerity. An SPA is a price the manufacturer approves for one customer or job; you sell at it, then claim the difference back after each shipment (a ship-and-debit claim) [16][17].
Many buy-side and sell-side rebate programs: Enable. It quotes on program value and trading partners, not seats [6][8].
Published rebate prices: only Salesforce Rebate Management ($10,000 per org a month and up) and Dynamics 365 ($210 a user a month, for the whole ERP) [1][2].
Under about $50 million in sales: Prophet 21, NetSuite and Dynamics 365 already track vendor rebates. Turn that on first [3][4][19].
Pricing software is a different job: it sets prices before the sale; rebate software settles money after it. The pricing tools are listed separately below.
Rebate and SPA tools compared
Tool | What it does for a distributor | Price |
|---|---|---|
Band | SPAs, vendor and customer rebates; loads agreements into the ERP and builds claims in each manufacturer’s format. Connects to Eclipse, Prophet 21, SAP, Infor CSD, NetSuite and Dynamics 365 by API or flat file [16] | No public price found; demo only |
Celerity | SPA claims, validation and reconciliation for electrical distribution; works with Prophet 21, Eclipse, SX.e, SAP and NetSuite; says it goes live “in weeks, not quarters” [17] | No public price found |
Enable | Rebate tracking, accruals and payouts across buy-side and sell-side programs, plus pricing execution from its Flintfox purchase [6][9] | Quote; Enable’s own estimate $100,000 to $500,000 a year mid-market [7] |
SPARXiQ RebateGPS | Flags missed ship-and-debit support as tasks; SPARXiQ says distributors miss 30% of potential ship-and-debit rebates (vendor claim) [15] | Quote |
Vistex | Price and rebate calculations, claims and disputes, partner portal; mostly SAP shops [10] | Quote |
IMA360 | Pricing, contracts, rebates and chargebacks in one system; says most implementations take 3 to 12 months [18] | Quote |
Salesforce Rebate Management | Rebate programs inside Salesforce; 500,000 transactions a year included [1] | $10,000 per org a month (manufacturing edition) or $20,000 (B2B edition), billed yearly [1] |
Dynamics 365 Supply Chain Management | Built-in module for customer and vendor rebates, stepped or cumulative, posted to the ledger [3] | $210 a user a month, paid yearly, for the whole ERP [2] |
NetSuite Rebates and Trade Promotions | SuiteApp for sale and purchase rebates, accruals, claims and settlements [4] | Part of the NetSuite subscription; no separate price (NetSuite costs) |
Epicor Prophet 21 | Vendor rebates through price pages and contracts, then reconciled [19] | In the ERP licence (Prophet 21 guide) |
Salesforce’s B2B edition comes to $240,000 a year, and its pricing page footnotes a minimum of 10 Manufacturing Cloud licences [1].
Pricing tools
These set price lists, matrices and quote floors before the sale: Zilliant (price lists, scenarios, agreements and quoting) [13], Vendavo (price setting across millions of SKUs, plus rebates and incentives) [11], Pricefx (price management plus rebate accrual and payout) [12] and Conga, which bought PROS’s B2B pricing business in February 2026 [14]. All four quote. Vendavo and Pricefx also run rebates, as Enable runs pricing. Elastly is the one with a public price: it prices each quote line from past won quotes inside your margin floors, from $9,900 a year (10,000 lines a month) to $29,900 (100,000 lines), with Enterprise from $5,000 a month [5].
What it costs for your size
Distributor | What to run | Yearly cost |
|---|---|---|
Up to $50M, under 20 supplier programs | Your ERP’s rebate module plus one sheet of agreements | In the ERP licence |
$50M to $500M, many SPAs or 20+ programs | Band, Celerity or Enable beside the ERP | Quote; Enable’s own estimate $100,000 to $500,000 [7] |
$500M and up, a pricing team | Enable, Vistex or Vendavo for rebates, plus a pricing tool | Enable’s own estimate $500,000 to $2 million and up [7] |
The sales bands are our rule of thumb: cost follows the number of programs and claims, not people. No vendor other than Enable publishes a cost estimate, and none publishes an implementation price. On timing, Enable’s guide puts implementation at 8 to 24 weeks across the category and 12 to 16 for Enable itself, and tells mid-market buyers to look for 8 to 12 [7].
Worked example: why tier tracking pays
A supplier program pays 2% on all purchases from $1 million a year and 3% on all purchases from $1.5 million.
By 30 November you have bought $1,420,000. At 2%, the rebate is $28,400.
Buy $80,000 of stock you would have bought in January instead, and all $1,500,000 earns 3%: $45,000.
The pull-forward is worth $16,600, before the cost of buying early.
A spreadsheet can show this if someone updates it weekly. A rebate tool does it automatically across every program.
What rebate tools usually leave to people
Agreements arrive as PDFs and emails, and someone keys the tiers and dates in.
Claims get rejected for the wrong format, a missing invoice or a ship date outside the SPA.
Credit memos come back short or late, and someone chases the supplier’s rebate desk.
Moving off spreadsheets
Enable’s checklist, which fits any vendor [7]:
List every active agreement before you start, with where each is tracked today.
Pilot a few programs; do not move every supplier at once.
Run the old and new systems side by side for one or two claim cycles.
Then ask each vendor to demo on 10 of your own SPAs, and to quote on your number of programs and trading partners. Ask how it gets invoices and costs out of your ERP (API or flat file), what implementation costs, and who files and chases claims after go-live.
Getting the claim money paid
Morsa does this follow-up in Eclipse, Prophet 21, NetSuite, Business Central or whichever ERP you run, next to your rebate tool or spreadsheet.
It reads each new agreement or SPA approval as it arrives and drafts the terms for the rebate analyst to confirm.
At each claim date it builds the claim from your invoices in the manufacturer’s format and sends it from the analyst’s mailbox.
It matches each credit memo to its claim and chases anything short or late. The analyst approves each kind of claim and reminder once; after that it runs under that rule, and disputes wait for a person.
To see it on your own open claims, book a 30-minute walkthrough.
Which one to pick
If you are | Pick |
|---|---|
Electrical or HVAC, SPA claims are the pain | Band or Celerity, demoed on your own SPAs |
Many supplier and customer programs | Enable |
On SAP with complex customer programs | Vistex |
Under $50M with a handful of programs | The rebate function in your ERP |
Fixing quote margins, not rebates | Zilliant, Vendavo, Pricefx or Conga; Elastly for a published price |
More on distributor systems in distribution management software and AI for electrical distributors.
Before buying a tool, get the process right: vendor rebate tracking gives the sheet, the tiered accrual math and the claim steps.
Sources
Salesforce, Rebate Management pricing: https://www.salesforce.com/ca/manufacturing/rebate-management-software/pricing/ (read 8 November 2026)
Microsoft, Dynamics 365 Supply Chain Management pricing: https://www.microsoft.com/en-us/dynamics-365/products/supply-chain-management/pricing (read 8 November 2026)
Microsoft Learn, Rebate management module overview (updated 1 September 2026): https://learn.microsoft.com/en-us/dynamics365/supply-chain/rebate-management/rebate-management-overview (read 8 November 2026)
Oracle NetSuite Help, Rebates and Trade Promotions: https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-help/article_163647289997.html (read 8 November 2026)
Elastly, Pricing: https://elastly.ai/pricing (read 8 November 2026)
Enable, Rebate Management: https://www.enable.com/rebate-management/ (read 8 November 2026)
Enable, What is the Best Rebate Management Software? (16 October 2026; vendor-published, cost and implementation estimates in the FAQ): https://enable.com/blog/best-rebate-management-software (read 8 November 2026)
ERP Research, Enable Pricing 2026: https://www.erpresearch.com/erp-add-ons/distribution/enable/pricing (read 8 November 2026)
Enable, Enable acquires Flintfox (15 January 2025): https://www.enable.com/resources/news/enable-acquires-flintfox/ (read 8 November 2026)
Vistex, Driving value through wholesale distribution: https://www.vistex.com/resources/driving-value-through-wholesale-distribution (read 8 November 2026)
Vendavo, Distribution: https://www.vendavo.com/industries/distribution/ (read 8 November 2026)
Pricefx, Pricefx unveils 125 agents (15 July 2025, updated 10 August 2026): https://www.pricefx.com/content/news/unveils-125-agents-protect-margin-drive-growth (read 8 November 2026)
Zilliant, Distribution product sheets: https://zilliant.com/product-sheets/topic/distribution (read 8 November 2026); ERP Research, Zilliant (updated August 2026): https://erpresearch.com/erp-add-ons/distribution/zilliant (read 8 November 2026)
Thoma Bravo, Conga completes acquisition of PROS B2B business (2 February 2026): https://www.thomabravo.com/press-releases/conga-completes-acquisition-of-pros-b2b-business (read 8 November 2026)
SPARXiQ, RebateGPS: https://sparxiq.com/rebategps/ (read 8 November 2026)
Band, Rebate management software: https://www.joinband.com/ (read 8 November 2026)
Celerity, SPA reconciliation software for electrical distribution: https://www.celerityenterprises.com/ (read 8 November 2026)
IMA360, Pricing and revenue management software: https://www.ima360.com/ (read 8 November 2026)
Epicor Insights 2026, A Practical Guide to Using Rebate Functionality (Prophet 21 session): https://epicor.swoogo.com/insights2026/session/3995519/a-practical-guide-to-using-rebate-functionality (read 8 November 2026)
